Cash and closing the till

The app works out how much should be in the till from everything recorded: counter sales, invoice payments, deposits paid out, cash from drivers, deposits and withdrawals. At the end of the day the till is counted and the day is closed.

Till opening balance

Before you start keeping the till, the brewer counts how much is in it now. In Cash register, open the Cash tab, fill in the Till opening balance and click Record. From then on the balance is calculated from the records and the register shows Cash in the till per records.

You can sell without an opening balance; the till balance just isn't shown until then.

Cash from drivers

At the end of the delivery the driver sees in the phone how much there is to hand in. In the Cash tab, Handovers from drivers lists each driver with the amount they should hand in.

1. Click Take into the till.
2. Enter how much the driver actually handed in.

How the driver collects cash is described in Deliveries and delivery notes.

Deposits and withdrawals

Record money put into the till or taken to the bank under Deposit or withdrawal: Deposit into the till, Withdrawal to the bank or Other withdrawal. A note is required.

Cancel a wrong movement. It stays crossed out and stops counting towards the till balance.

Daily closing

The brewer closes the day in the Closings tab.

1. The app shows what the till is made up of: Opening balance, Cash sales, Invoices paid in cash, Deposits paid out in cash, Handed over by drivers, Deposits and withdrawals, and finally Should be in the till.
2. Count the cash and enter it in Counted.
3. If it differs, the app shows the Difference. Add a note to it.
4. Click Close the day.

The closing shows QR payments separately as Outside the till — to the account. Unpaid invoices are not part of the closing. The difference is recorded as it is; nothing is calculated to make it fit.

The closing can be downloaded as a PDF with space for a signature. If a day was closed wrongly, Cancel the closing and close the day again.

Days are closed in order. If an older day was left open, the app points it out.

For the accountant

Download the receipts and till movements for the month for the accounting program under Deliveries → Delivery notes → Export for the accountant, with Cash register for the month. Only receipts from closed days are included. More in Invoicing and handover to accounting.